Digital Scans

The Chapin Library is able to provide scans from books, manuscripts, and other materials provided that, in the judgment of Library staff, such copying will not damage the item. All such work is performed by staff. Complete books or archival collections will not be scanned unless of very modest length, and also subject to condition. As a general rule, scans are provided at no cost to students, faculty, staff, and alumni of Williams College, and in response to Interlibrary Loan requests made through the Williams Libraries. To all other requestors, the cost is US$1.00 per image. Unusually complicated orders may be subject to an additional labor fee of US$10.00, to be determined in consultation with Chapin Library staff.

Rush service is not available. All scanning is performed in-house by Library staff who are also performing other duties.   Return to top

Photography and Scanning

Orders for photographic images are subject to the same restrictions of length and condition that apply for scanning as stated above. The Library produces exclusively digital files, using whichever equipment is best suited to the task. Requests for digital photos should include desired specifications (if any) for resolution (dpi/ppi) and format (e.g. JPEG, TIFF). Photographic services to Williams students, faculty, staff, and alumni are provided at no cost, unless the work is particularly complicated or time-consuming. For non-Williams requests, the charge is US$20.00 per image. An extra fee may be applied for special studio work, e.g. photographing very large folios or prints.

Rush service is not available. All photography is performed in-house by Library staff who are also performing other duties.

Digital photographic files will be sent to requestors as e-mail attachments if within the limits of our mailing software, by FTP if the recipient has that capability, or through online services such as Google Drive or Dropbox, also within limits. Files can also be provided on CD-R or DVD-R at an additional cost of US$5.00 per disc, plus postage.   Return to top

Interlibrary Loan

By policy, Chapin Library materials do not circulate, nor are they lent on Interlibrary Loan. The Library can, however, provide scans from some of its holdings, depending on the magnitude of the request and the condition and dimensions of each item (see above). Formal Interlibrary Loan requests should be made through the Williams Libraries.   Return to top


The Chapin Library is not able to provide microfilm, microfiche, or other copies in microformats.   Return to top


Please send requests by post or e-mail to Wayne Hammond, Chapin Librarian. Processing of orders usually takes at least two weeks, longer for complicated requests or during periods in which staff are on vacation or have previous commitments, e.g. at end of term. Prepayment of an order may be required. Checks must be in U.S. dollars only, and made payable to Williams College. We regret that we cannot accept payment by credit card.   Return to top

Copyright and permissions

Requesters do not need to obtain permission to use materials in the public domain, and U.S. copyright law contains an exception for fair use of copyrighted material under particular circumstances. It is the sole responsibility of the requester to determine whether copyright applies to a particular image and to obtain any needed permission from the owner of the copyright. For images made from materials to which the copyright is owned or administered by Williams College, the Library reserves the right to charge a permissions (use) fee. Reproduction of any image provided by the Chapin Library should include the acknowledgement Chapin Library, Williams College unless otherwise directed.  Return to top

Copyright © 2009–2017 by the President and Trustees of Williams College
This page was last updated on 6 June 2017